When it comes to making a backup of your company's data and
documents , one of the questions that companies ask themselves is how to
organize your backup copies. This decision is highly relevant because,
depending on how you organize your backups, you will have a better chance of
taking advantage of the available space in the storage location you use.
By the way, the proper choice of storage location is also
key to security . Because if your backups or backups are not in the right
place, the risks increase and there are also more difficulties.
First thing: choosing the right location
Businesses have many options for storing their automated
backups :
•Dedicated servers
•NAS server
•External hard drive
•USB devices
•DVD / CDs
•On the cloud
Of all these, our preferred option is undoubtedly the cloud,
since it is the one that offers us a higher degree of security, lower costs and
is much more flexible. That said, even if we use a system to perform automatic
backups in the cloud, we must take into account how we are going to organize
those backups.
And for a simple reason: because the space you occupy in the
cloud has a cost, so the better you take advantage of that space, the less
costs you will have.
What type of backup are you going to do
To organize backups, therefore, you must take into account,
apart from the location of your backups, the type of copy or backup that you
are going to do.
There are three types of backups you can do.
•Incremental backup: in this type of copy, a complete copy
of everything is made first, and then, copies of all the modifications made to
the files are made. The ideal in these cases is that every certain number of
incremental copies make a complete copy.
•Differential backup: if in the case of incremental copies a
copy is made with the modifications with respect to the last previous copy, in
the case of differential copies a copy is made with the changes since the last
full copy.
•Full backup: in these cases, every time a backup is made,
all the content is copied again, overwriting the modifications on the last
copy.
If you notice, here are several elements to keep in mind.
First, if you make full backups, although it is what gives you the most
security, you will not have access to the change history of the files, since
they are overwritten.
In the event that you don't want them to be overwritten, you
are going to have a huge number of full backups, which is very expensive. In
this sense, if you are interested in being able to access the change history,
it is much better to make a differential or incremental backup.
Organize your backups by folders and time
When organizing backups, not only the type of location, the
type of copy, but also how we are going to classify them or the computer within
the available space is important.
In these cases, it is best to make backups that are well
classified in terms of day and date and time of the backup. In this sense, the
cloud backup tools that we offer give you the solution, since they are easily
identifiable automated copies that can be restored when you need it.
But in the event that you establish your own system to make
backup copies on your own internal servers, you need to establish an intuitive
organization that allows those responsible to restore the backup copies they
need when it is necessary to make certain changes.
In the case that we make complete backups, it will be necessary
to clearly specify which version of the backup it is, something that must be
automated to be able to manage it properly, and that as we pointed out, with
software it is much more comfortable to use. do, since for greater efficiency
and safety, it is necessary to automate and standardize this type of process to
avoid human failure.
How are you doing your backups?
Maybe your company is making backup copies, but it does not
follow the method that we have mentioned. You are wasting space, or you no
longer know where to put your backups, because you are not organizing them
well.
If this is your case, we invite you to contact us. With our
online , automatic and encrypted backup service , your data will be safe and
you will be able to schedule your backups as you need, saving space and always
having the copies you need to restore when you need them.
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