How to improve computer security in your business? Business
computers can be vulnerable. But the most dangerous part does not always come
through viruses or malware from the Internet, but rather from the use that the
company makes of these computers. In other words, sometimes a little controlled
use of user accounts and computers can lead us to put privacy at risk.
In this article we give you some tips so that you can
improve the security of your computer equipment in the company. It is vital
that you take care of the privacy of your business data, as it can have very
negative consequences if you do not pay attention to this part of preventive
computer maintenance .
How you can improve the security of your computer
equipment
There are several aspects that must be taken into account to
enhance the security of your computer equipment in your company. Pay attention
to these tips.
1. Create different user accounts
Computers have the option of creating different user
accounts, so that if two people use the same computer, they do not have to use
the same account. Different users, plus different passwords.
This is very useful if, for example, you have people who
work part-time in your company, and then those same computers are used by other
companies in the afternoon. You should also pay attention to the fact that
company tablets, laptops and mobiles should have their respective and different
passwords.
2. Don't be giving your password to everyone
In the same way that you would not give the PIN number to
anyone, we must do the same with computers. If someone enters your computer
without your permission, deletes or modifies files, it can have very negative
consequences. We do not believe that there is danger, until one day an angry
employee does something that we do not like because he left the company.
The correct thing is that the passwords are private, and
also secure, that is, they are not easy to guess. Each employee should have the
opportunity to have a different password.
We speak the same when we deal with programs of all kinds:
email, ERP software, CRM, etc. Create users for the people who have to use
those programs, and don't be sharing passwords continuously.
3. Centralize your files
If your files are spread over many computers, you have a
greater risk that someone unauthorized will end up viewing or consulting them,
than if the data were in one place. Many companies have a private server, or
cloud storage software, that allows users not to work directly on their hard
drives. Everything they do for the business is on that server or in the cloud.
In this way, what you have to worry about protecting is
above all about that server, or analyze the conditions of the backup service in
the cloud well so that the information you use is always safe.
4. Install antivirus on your computer equipment
Regardless of where the information you work with is stored,
it is always convenient that our computers have an antivirus system installed.
Basically, because the information we work with can be sensitive.
If users open files that are full of malware, for example,
or fall for phishing tactics with fake customers or people requesting false
quotes, or sending false resumes, then we have a problem. And is that the
information on those computers may be affected, or the computer may become part
of a zombie network.
5. Be careful with the information you enter from outside
Many times viruses can enter a computer through a USB
memory, which we take a lot to a copy shop, and we receive it back with
viruses. Or that it has been around a thousand times for I don't know how many
computers and in the end it is full of malware. When we connect the memory to
our computer, we realize that it had a virus and it ends up affecting us.
Here the security measure is not only to have a good
antivirus. It is trying to avoid the uncontrolled use of USB memory sticks. All
physical storage devices, such as pen drives, cell phones, portable hard
drives, mp3 players and other types of devices can sometimes carry viruses.
Therefore, it is always more advisable that we have a system
to introduce files on our computers apart from that. For example, using a
computer that does not help us to first check if that memory is infected,
instead of a computer that has important information stored and that we use
daily.
Or for example, decide that we are going to work with files
in the cloud and also have an internal computer network, instead of abusing USB
memory sticks. This clearly helps you improve computer security in your
company.
6. Have an IT and security department
Many companies do not have the appropriate IT staff to
handle these tasks. If your company does not have an IT department and you need
to carry out tasks that help improve the protection of your data, then you can
request computer maintenance services.
Due to a very flexible and economical service, you can be
confident that there will be a technical team that will help you improve
computer security in your company.
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